Attendance

Attendance will be taken at the start of every school day and/or class period. Shannon Forest will provide information and notification regarding student attendance, but it is ultimately the responsibility of the parents/legal guardians to monitor the number of days their student is in attendance.
 

Prearranged Absences

Many times students know they are going to be absent due to family trips or personal enrichment.  In order to be granted a PREARRANGED ABSENCE, please follow these procedures:

  1. At least five days prior to the absence, the parent/guardian should write a note explaining the reason for the absence, the date of the absence, contact numbers and a parent signature.
  2. The student should then go to the attendance clerk to pick up a PREARRANGED ABSENCE FORM, attach it to the note and take it to all the teachers for their signatures. 
  3. Return the completed form and note to the attendance clerk for final approval and verification.
  4. It is the student’s responsibility to make arrangements for make-up work.
NOTE: A prearranged absence still counts as an unexcused absence (unless otherwise deemed excused by the administration), but it does allow the student to make up work and tests.
 

Lower School

The official record of attendance will be kept by the attendance clerk.  

  1. Lower School students must be present a minimum of two hours to receive half-day credit, and a minimum of four hours to receive full-day credit.  (This can affect early dismissals as well as tardies.)
  2. Students will be allowed ten (10) absences that may be excused, unexcused or a combination of both.   Any student who exceeds 10 absences may be required to repeat a grade.  Every absence in excess of ten (10) must be excused.   Excused absences are defined as:
    1. Doctor’s visit.
    2. Serious, chronic, or extended illness verified by a doctor’s statement within three (3) days of student’s return to school.
    3. Death in the immediate family.
    4. Extreme hardships at the discretion of the administrator.
  3. Students will have up to one week from the date of return to class to make up assignments, quizzes, tests, etc. when the absence is excused.
  4. All parent notes, regardless of reason, count against the 10 day absence guideline.
  5. Always bring a doctor’s note, if applicable.
  6. Students must check in with the attendance clerk if he/she arrives after the start of a class.  A tardy pass will be issued for entrance to a class.
  7. Always turn in excuse notes within 3 days of return to school.

Upper School

Students are responsible for tracking their attendance in order to ensure they will receive credit for all of their courses.  Students are counted present only when they are actually in class at least one-half of the class period or are present at an activity authorized by the school administration.  The official record of attendance will be kept by the attendance clerk.

The school year consists of two semesters.  To receive credit in a “one semester course”, students must attend class as well as meet the minimum requirements for that course.  Students are allowed five (5) absences that are considered to be excused, unexcused or a combination of both.  Any additional absences may result in loss of credit for this class.

For a “two semester course”, students will be allowed ten (10) absences that may be excused, unexcused or a combination of both.  Any additional absences may result in loss of credit for this class.**

Overview:
  1. Class attendance is counted in every individual class. Students must be present for at least half of a class to be counted present. (This can affect early dismissals as well as tardies.)
  2. Students are allowed 10 absences in a two semester class and 5 absences in a one semester class.  Absences in excess of this may result in loss of credit for this class.
  3. Teachers do not have to allow a student to make up work for unexcused absences, however, students will have up to one week from the date of return to class to make up assignments, quizzes, tests, etc. when the absence is excused.
  4. All parent notes, regardless of reason, count against the 10 day/5 day absence guideline. Absences are not excused just because a parent writes a note.
  5. Always bring a doctor’s note, if applicable.
  6. Students must check in with the attendance clerk if he/she arrives after the start of a class.  A tardy pass will be issued for entrance to a class.
  7. Always turn in excuse notes within 3 days of your return to school.

**All absences beginning with the 6th day (one semester courses) or 11th day (two semester courses) must be excused.  Excused absences are defined as:

  1. Doctor’s visit.
  2. Serious, chronic, or extended illness verified by a doctor’s statement within three (3) days of student’s return to school.
  3. Death in the immediate family.
  4. Extreme hardships at the discretion of the administrator.

Tardy Policies

The beginning of the school day is vitally important to the success of each day.  Please make every effort to have your child in class on time.  Chronic tardiness will be addressed by the administration; four (4) or more tardies per grading quarter is considered excessive.

Lower School

Four (4) or more tardies per grading quarter is considered excessive and may warrant administrative attention. Students arriving after the school day has begun must report to the Lower School Office to receive a tardy pass prior to entering class.

Upper School

Any student arriving after the school day has begun must report to the Main School Office to receive a tardy pass prior to entering class. Students should supply a written excuse from a parent when applicable; a parental note does not guarantee that a tardy will be marked excused. A tardy due to an unavoidable emergency or medical appointment will be excused. Listed below are the consequences for unexcused tardies:

                Tardy 1: Verbal warning
                Tardy 2: Parent contact
                Tardy 3: Detention with a teacher
                Tardy 4: Discipline referral, administrative issued detention
                Tardy 5: In-school suspension
                Tardy 6: Out-of-school suspension
 

NOTE: Any student missing more than half of the class period will be recorded as absent for the entire period.

Early Dismissal Policies

Addition to Upper School

Students receiving an early dismissal in which they miss more than half of a class will be marked absent from that class and any additional classes until their return to school.

Disclaimer: School Administration reserves the right to review a student’s attendance at any time and make a ruling based on additional information.